Simplifying VEKA Registrations with Wello Solutions' VEKA Forms
The Flemish Energy and Climate Agency (VEKA) has introduced new regulations requiring the registration of inspections and maintenance of heating systems. To help businesses meet these requirements efficiently, Wello Solutions has developed an automated solution using our “VEKA Forms”. This tool simplifies the registration process and offers VEKA-compliant forms to submit every inspection automatically
VEKA Native Connector
Our VEKA Native Connector ensures this entire process is automated, from capturing data in the
field to registering it with VEKA, making compliance easier than ever.
Understanding the VEKA Reporting Requirement
Since January 1, 2023, the Flemish government has mandated that all new installations, as well as any inspections, repairs, or maintenance of heating systems, must be registered with VEKA within 30 days of completion.
The goal is to improve energy efficiency and consolidate data through the digital building pass system.
For service companies active in this industry, it can become overwhelming to ensure every inspection is registered on time in the VEKA database.
This is where Wello Solutions’ VEKA forms’ comes in—automating this process to ensure timely, accurate registration, and freeing up your team to focus on core tasks.
How Wello Solutions’ VEKA Forms Works
Our VEKA Forms seamlessly integrates with the VEKA database, automating each step of the
registration process for inspections and certification tasks. Here’s how it helps:
01. Automated Data Transfer
After a technician completes an inspection or certification task, Wello Solutions’ field service software captures all relevant details. The VEKA Forms then automatically transfers this data to the VEKA platform, eliminating the need for manual entry and reducing the risk of errors.
02. Effortless Compliance
With the VEKA Forms, once the VAT number is entered, the system automatically ensures that all necessary registration details are submitted within the required 30-day window. This guarantees compliance with VEKA’s reporting standards without requiring additional administrative work.
Additionally, the location address will be validated against the VEKA database. A new VEKA Validation menu under the "Service" section is available for you to verify the accuracy of addresses. When creating a new location, you will also have the option to directly check the address with VEKA to ensure it is correct.
Why is this important?
VEKA uses its own address database, which may differ from those found in navigation systems. To successfully submit a report to VEKA, each location must have a valid VEKA address ID.
03. VEKA-Compliant Forms
Wello Solutions offers VEKA-compliant forms that can be easily filled out and automatically submitted. By leveraging the automation of our VEKA Forms, you save time and effort, allowing your team to focus on more important tasks.
Why VEKA Automation Matters
The new VEKA regulation aims to promote energy efficiency by requiring precise data collection on heating system performance. From January 1, 2023, all work on heating systems must be registered within 30 days of completion. The Flemish government has offered a transition period that extends until September 1, 2023, after which companies that fail to comply will face administrative fines. For businesses managing inspections and certification tasks, this can lead to substantial administrative overhead, making automation crucial.
Wello Solutions provides a practical solution that eliminates the need to manually register each inspection. By connecting directly with VEKA’s systems, our solution automatically registers every completed task, ensuring compliance and significantly reducing your administrative burden.
How the Online Registration Process Works
Traditionally, the registration process involves a certified technician logging into the VEKA platform and manually entering inspection details. While this might be manageable for a few inspections a year, it quickly becomes impractical.
Understanding this challenge, VEKA called upon Wello Solutions to develop an automated solution, allowing companies to handle registrations at scale without unnecessary hassle.
Here’s a quick overview:
- Who? Certified technicians and installers of heating systems.
- What? Mandatory registration of all inspections and certifications of heating systems.
- When? From January 1, 2023, with had a transition period until September 1, 2023 so if it is still not done then time is NOW.
- Where? Online registration via the VEKA authentication platform.
Optimize Your Workflow with Wello Solutions
Our system links your work orders to the VEKA platform, automatically completing the registration process after each maintenance or inspection. This means no manual data entry, no missed deadlines, and no risk of administrative fines. It’s a seamless solution that saves time and keeps your business in full compliance with Flemish regulations.
Wello Solutions is dedicated to helping companies streamline their field service operations. Our expertise in the field service sector, combined with advanced automation, allows us to offer a solution that simplifies even the most complex service workflows. Just as we’ve automated the creation of digital work orders and compliance documents, we’ve now made VEKA registration hassle-free.
Curious to see how Wello Solutions can simplify your operations?
Schedule a demo or consultation, and let us show you how VEKA Forms works and makes it easy. Contact us today to learn more or book an appointment at your convenience.
Our team is ready to help you take your field service operations to the next level.
Ready to Get Started?
If you're already using Wello Solutions, the transition to our VEKA Native Connector is quick and straightforward. For new customers, our team is ready to assist with onboarding, ensuring your business can start automating VEKA registrations without delay.
